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Pre-Bid Questions

Posted By Mike Downing, Friday, March 9, 2018

Frustrated by Not Getting your Pre-Bid Questions Answered!


Do you get frustrated when you do your due diligence to send your Pre-Bid Questions in prior to the deadline, only to receive an addendum response that does not adequately address your questions?  Also, by the time the answers are received (to the questions), there may be inadequate time to resubmit questions prior to the deadline, resulting that all bidders are left wondering how to estimate the project.


Over the years, I have developed some best practices, which have improved the answers received. Most everyone has heard the saying “be careful what you ask for”. A poorly worded question is likely to result in an inadequate response, often because the A/E is unable to understand the issues. My suggestions include the following.


1.       Lead the responder to the answer you want, by including your interpretation or state the answer you are seeking, to which the answer can be as simple as yes or no.

2.       In the case of conflicting information, include specific drawing numbers and/or specification section numbers, page numbers, detail reference numbers, etc.  You may also quote text, and then specifically state how you will bid the project, unless clarified otherwise.

3.       In your questions, do not give away your key secret advantages to winning the project.   


A key advantage of submitting questions and receiving good answers is that you minimize losing projects because your competitors may underestimate the cost by making erroneous assumptions, which we could have clarified for all bidders.  Have you had this experience and what advice and issues do you have?


Blog submitted by

Mike Downing, CPE

January 20, 2018

Tags:  Certification 

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